Project Status
The current state of a project in its lifecycle.
Definition
Project status indicates where a Project is in its lifecycle, from planning to completion or cancellation.
Status Types
Active (1)
The project is currently being worked on.
Characteristics:
- Shows in active project lists
- Tasks appear in relevant views
- Included in reviews
- Default status for new projects
Use for: Projects you're actively working on.
Paused (2)
The project is temporarily on hold.
Characteristics:
- Hidden from active project lists
- Tasks are paused automatically
- Can be resumed later
- Maintains all project data
Use for:
- Projects waiting for resources
- Seasonal projects (off-season)
- Projects blocked by external factors
- "Someday/Maybe" projects
Example: "Garden Renovation" (paused during winter)
Completed (3)
The project has been successfully finished.
Characteristics:
- Archived automatically
- Records completion date
- Tasks marked as completed
- Hidden from active views
- Can be viewed in completed projects list
Use for: Projects that achieved their goal.
Example: "Launch Website" → Website is live ✓
Dropped (4)
The project has been abandoned or cancelled.
Characteristics:
- Archived permanently
- No longer relevant
- Tasks are dropped
- Hidden from all views
- Can be restored if needed
Use for:
- Projects no longer needed
- Cancelled initiatives
- Ideas you've decided against
Example: "Learn Japanese" → Decided to focus on Spanish instead
Changing Status
Mark as Complete
- Open project
- Tap status field
- Select "Completed"
- Confirm
Pause a Project
- Open project
- Tap status field
- Select "Paused"
Effect: All active tasks in the project are automatically paused.
Resume a Paused Project
- Find project in paused projects list
- Open project
- Change status to "Active"
Effect: All paused tasks become active again.
Drop a Project
- Open project
- Tap status field
- Select "Dropped"
- Confirm
WARNING
Dropping a project also drops all its tasks. This action can be undone.
Status in Hierarchy
Parent-Child Projects
When you change a parent project's status:
- Pause parent → All subprojects are paused
- Complete parent → Subprojects remain as-is
- Drop parent → All subprojects are dropped
Folders
Folders don't have status. Only projects do.
Status and Reviews
Active Projects
- Included in Project Review
- Show in review queue
- Remind you to review
Paused Projects
- Excluded from regular reviews
- Can be reviewed manually
- No review reminders
Completed/Dropped
- Not included in reviews
- Archived for reference
- Can be viewed in history
Best Practices
Regular Status Updates
Review project status weekly:
- Still active? Keep it
- Blocked? Pause it
- Done? Complete it
- Not relevant? Drop it
Don't Hoard Paused Projects
If a project has been paused for 3+ months, consider dropping it.
Celebrate Completions
When completing a project, take a moment to acknowledge the achievement.