Locus GTD

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English

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Calendar Integration ​

Locus GTD seamlessly integrates with Apple Calendar, allowing you to view and manage both tasks and calendar events in one place.

Overview ​

The Calendar Integration feature brings together:

  • Your Locus GTD tasks
  • Apple Calendar events
  • A unified view of your schedule

Enabling Calendar Integration ​

Initial Setup ​

  1. Go to Settings → Preferences
  2. Find Apple Calendar Integration
  3. Toggle Enable Calendar Integration
  4. Grant calendar access when prompted

Selecting Calendars ​

Choose which calendars to sync:

  1. In Calendar Integration settings
  2. Tap Select Calendars
  3. Check calendars you want to display
  4. Save your selection

TIP

Select only calendars you actively use to avoid clutter.

Viewing Calendar Events ​

Schedule View ​

Calendar events appear in the Schedule view alongside tasks:

  • Past: Overdue events
  • Today: Today's events
  • Soon: Next 3 days
  • Future: Beyond 3 days (customizable range)

Calendar View ​

Two calendar view modes:

Month View ​

  • Full month calendar grid
  • Dots indicate days with tasks/events
  • Tap a date to see details

Week View ​

  • 7-day horizontal scroll
  • Tasks and events listed by day
  • Swipe to navigate weeks

Event Display ​

Calendar events show:

  • 📅 Event title
  • ⏰ Start and end time
  • 📍 Location (if set)
  • 📝 Notes (if any)
  • 🎨 Calendar color

Managing Calendar Events ​

Viewing Event Details ​

Tap any calendar event to see:

  • Full event information
  • Attendees
  • Location with map
  • Notes and attachments
  • Recurrence pattern

Editing Events ​

Edit calendar events directly in Locus:

  1. Tap event to open details
  2. Tap Edit button
  3. Modify event properties
  4. Save changes

Changes sync back to Apple Calendar automatically.

INFO

You need appropriate permissions to edit events. Some shared calendar events may be read-only.

Creating Events ​

Create calendar events from Locus:

  1. Long press date in Calendar view
  2. Select Create Event
  3. Fill in event details
  4. Choose calendar
  5. Save

Calendar Settings ​

Event Display Range ​

Configure how far ahead to show events:

  1. Go to Settings → Preferences
  2. Find Calendar Event Range
  3. Choose range:
    • 7 days
    • 14 days
    • 30 days
    • 90 days (maximum)

Future Tasks Range ​

Set the range for "Future" section in Schedule:

  1. Go to Settings → Preferences
  2. Find Future Tasks Range
  3. Choose range:
    • 7 days
    • 14 days
    • 30 days
    • 60 days

Example: If set to 14 days:

  • Soon: Days 1-3
  • Future: Days 4-14

Tasks vs. Events ​

When to Use Tasks ​

Use Locus tasks for:

  • ✅ Action items requiring completion
  • ✅ Items with subtasks or dependencies
  • ✅ Things you need to track and manage
  • ✅ GTD-style next actions

When to Use Events ​

Use calendar events for:

  • ✅ Time-specific appointments
  • ✅ Meetings with others
  • ✅ Scheduled blocks of time
  • ✅ Recurring time commitments

Converting Between Types ​

Task to Event:

  1. Open task
  2. Toggle "Is Event"
  3. Set specific time
  4. Save

Event to Task:

  • Events created in Apple Calendar remain events
  • Create a task referencing the event if needed

Widget Integration ​

Calendar events appear in widgets:

Today Widget ​

Shows today's:

  • Tasks due today
  • Calendar events
  • Combined timeline view

Calendar Widget ​

Displays:

  • Month or week view
  • Event and task indicators
  • Quick access to dates

Best Practices ​

1. Selective Syncing ​

Only sync calendars you actively use:

  • ✅ Personal calendar
  • ✅ Work calendar
  • ✅ Family calendar
  • ❌ Subscribed calendars (holidays, sports)
  • ❌ Spam or unused calendars

2. Clear Naming ​

Use clear event titles:

  • ✅ "Team Meeting - Q1 Planning"
  • ✅ "Dentist Appointment - Dr. Smith"
  • ❌ "Meeting"
  • ❌ "Appointment"

3. Time Blocking ​

Use events for time blocking:

9:00 AM - Deep Work Block
11:00 AM - Email Processing
1:00 PM - Team Meeting
3:00 PM - Project Work

Then use tasks for specific actions within those blocks.

4. Color Coding ​

Use calendar colors meaningfully:

  • 🔴 Red: Urgent/Important
  • 🔵 Blue: Work meetings
  • 🟢 Green: Personal appointments
  • 🟡 Yellow: Flexible time blocks

5. Regular Review ​

Weekly calendar review:

  • [ ] Check upcoming events
  • [ ] Prepare for meetings
  • [ ] Block time for important tasks
  • [ ] Adjust schedule as needed

Troubleshooting ​

Events Not Showing ​

If calendar events aren't appearing:

  1. Check Permissions:

    • Settings → Privacy → Calendars
    • Ensure Locus has access

  2. Verify Calendar Selection:

    • Locus Settings → Calendar Integration
    • Ensure calendars are checked

  3. Check Date Range:

    • Events beyond 90 days won't show
    • Adjust range if needed

  4. Refresh:

    • Pull down to refresh in Calendar view
    • Close and reopen app

Can't Edit Events ​

If you can't edit calendar events:

  • Shared Calendars: You may not have edit permissions
  • Read-Only Calendars: Some calendars are read-only
  • Subscribed Calendars: Can't edit subscribed calendars

Sync Issues ​

If events aren't syncing:

  1. Check iCloud sync status
  2. Ensure internet connection
  3. Verify iCloud Calendar is enabled
  4. Try disabling and re-enabling integration

Privacy & Security ​

Data Storage ​

  • Calendar events are not stored in Locus
  • Locus reads events from Apple Calendar
  • All data stays in Apple's ecosystem

Permissions ​

Locus requests:

  • Calendar Read: View events
  • Calendar Write: Edit/create events

You can revoke permissions anytime in iOS Settings.

Syncing ​

  • Events sync through iCloud
  • No third-party servers involved
  • End-to-end encryption via iCloud

Next Steps ​