Locus GTD

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Tags & Tag Groups ​

Tags describe cross-project context: place, tool, energy, person, or another condition that affects whether work fits your current situation.

Create and Use Tags ​

A tag has a title, color, and icon. Tasks can have multiple tags, and projects can also use them. Open a tag view or include the tag in a Custom Filter to see related work.

Common patterns:

  • Place: Home, Office, Errands
  • Tool: Computer, Phone, Camera
  • Energy: Deep Work, Low Energy
  • Person: With Alex, Team Meeting

Keep the set small enough to maintain. Create a tag when it repeatedly changes how you choose work, not for every noun in a title.

Tag Groups ​

A Tag Group contains one level of related tags, such as an Energy group with High, Medium, and Low:

text
Tag Group
├─ Tag A
├─ Tag B
└─ Tag C

A group can:

  • Allow multiple selection: one object can use several tags from the group.
  • Require single selection: choosing a new group tag replaces the previous one.

A tag belongs to at most one group. Deleting a Tag Group deletes the tags inside it, so confirm the impact or back up first.

Tags Cannot Be Nested

The current data model does not support child tags. Use project and folder hierarchy for structure, and Tag Groups for one set of related or mutually exclusive contexts.

Exclude from Inbox ​

Each tag can enable Exclude from Inbox. A task carrying such a tag is treated as processed and leaves the Inbox.

Good examples include:

  • Reference
  • Reading List
  • Archive Later

Avoid enabling it on ordinary context tags such as Phone or Office, or newly captured items can leave the Inbox before you clarify them. See Inbox membership.

Location Tags ​

A tag can be associated with a location for Nearby filters and enter/exit notifications. The location can use:

  • A fixed place
  • A search term
  • A radius around the location
  • An enter or exit trigger

Location behavior depends on system location access, background execution, and notification permission. Geofences are not guaranteed to trigger to-the-second. Locus reschedules relevant monitoring after significant location changes.

iPhone and iPad

Create and edit location rules and grant background permissions on a mobile device. Choose the appropriate “Always” or background option offered by the system for more reliable background triggers.

Mac

Mac can use tags and filter results. Configure geofence automation and location notifications on iPhone or iPad.

Tags in Quick Entry ​

Use @TagName while typing:

text
Call the client @Phone @Office

Locus matches existing tags case-insensitively and can create a missing tag on submission. Periodically clean up near-duplicate spellings.

Design Guidance ​

  • Use one Tag Group per dimension, such as Energy or Place.
  • Create only conditions you will actually use for selection or filtering.
  • Do not duplicate every project name as a tag; projects are already filterable.
  • A single-select group can express a custom dimension, but it should not replace task status or action lists.
  • Back up before a large tag reorganization.