Event
A time-specific task with a start time and optional end time.
Definition
An event is a Task that occurs at a specific time, similar to a calendar appointment. Events are displayed in the calendar view alongside regular tasks.
Key Characteristics
Time-Specific
Events have:
- Start time: When the event begins (required)
- End time: When the event ends (optional)
- All-day option: For full-day events
Calendar Display
Events appear in:
- Calendar view (month/week)
- Schedule View
- Timeline view
No Completion Checkbox
Events are time-based, not completion-based:
- They happen at a specific time
- Mark as completed after they occur
- Or mark as dropped if cancelled
Event vs Task
| Event | Regular Task |
|---|---|
| Time-specific | Deadline-based |
| Has start time | Has due date |
| Shows in calendar | Shows in task lists |
| "Attend meeting" | "Complete report" |
Creating Events
Convert Task to Event
- Open a task
- Toggle "Is Event"
- Set start time
- Optionally set end time
- Save
Create New Event
- Tap + in calendar view
- Enter event details
- Set time
- Save
When to Use Events
✅ Use Events For
Appointments:
- Doctor appointment at 2:00 PM
- Dentist visit at 10:30 AM
Meetings:
- Team standup at 9:00 AM
- Client call at 3:00 PM
Time-blocked work:
- Deep work session 10:00-12:00
- Email processing 2:00-2:30 PM
Scheduled activities:
- Gym class at 6:00 PM
- Lunch with friend at 12:30 PM
❌ Don't Use Events For
Flexible deadlines:
Tasks without specific time:
- "Call dentist sometime today" → Use Task
Multi-day projects:
- "Complete website redesign" → Use Project
Event Properties
Events can have all task properties:
Plus event-specific:
- Start time (required)
- End time (optional)
- All-day flag
Events and Reminders
Notification Timing
- Default: 15 minutes before
- Custom: Set specific reminder times
- Alarm Reminder: Strong notification (iOS 26.0+)
Multiple Reminders
Set multiple notifications:
- 1 day before
- 1 hour before
- 15 minutes before
Events in Calendar View
Month View
Events show as:
- Colored dots on dates
- Event title when tapped
- Time when expanded
Week View
Events show as:
- Time blocks
- Event title
- Duration bar
Day View
Events show as:
- Timeline entries
- Full details
- Conflicts highlighted
Recurring Events
Events can repeat using Repeat Settings:
- Daily standup (every weekday)
- Weekly team meeting (every Monday)
- Monthly review (first Friday)
Event Status
Events use Task Status:
- Active: Upcoming event
- Completed: Event occurred
- Dropped: Event cancelled
Time Blocking with Events
Use events to block time for focused work:
Example Daily Schedule:
9:00-10:00 Morning Planning (Event)
10:00-12:00 Deep Work Block (Event)
12:00-1:00 Lunch Break (Event)
1:00-2:00 Email Processing (Event)
2:00-4:00 Meetings (Events)
4:00-5:00 Wrap-up & Planning (Event)Best Practices
Be Specific
Include time in event title:
- ✅ "Team Meeting (2:00 PM)"
- ✅ "Doctor Appt - 10:30 AM"
Add Location
For physical events, add location:
- "Client Meeting @ Their Office"
- "Dentist @ Downtown Clinic"
Set Reminders
Always set reminders for important events:
- Appointments: 1 hour + 15 min before
- Meetings: 15 minutes before
- Travel events: 1 day before
Use End Times
Set end times for better scheduling:
- Prevents overbooking
- Shows true availability
- Helps with time blocking
Review Daily
Check tomorrow's events each evening:
- Prepare materials
- Plan travel time
- Set appropriate reminders