Locus GTD

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Custom Notification ​

Personalized alerts and reminders for tasks and events.

Definition ​

Custom Notifications allow you to set personalized alerts for Tasks and Events, going beyond standard due date reminders to create a notification system that fits your workflow.

Purpose ​

Timely Reminders ​

  • Never miss important tasks
  • Get advance warnings
  • Multiple alert options
  • Context-aware notifications

Flexible Scheduling ​

  • Choose when to be reminded
  • Multiple notifications per task
  • Different alert types
  • Custom timing

Reduced Stress ​

  • Proactive reminders
  • No constant checking
  • Trust your system
  • Focus on work

Types of Notifications ​

Due Date Notifications ​

Standard alerts:

  • At due time
  • 1 hour before
  • 1 day before
  • Custom timing

Example:

Task: Submit report
Due: Friday 5:00 PM

Notifications:
- Thursday 5:00 PM (1 day before)
- Friday 4:00 PM (1 hour before)
- Friday 5:00 PM (at due time)

Defer Date Notifications ​

Start reminders:

  • When task becomes available
  • Morning of defer date
  • Custom timing

Example:

Task: Review proposal
Defer: Monday 9:00 AM

Notification:
- Monday 9:00 AM (task now available)

Location-Based Notifications ​

Trigger when:

  • Arriving at location
  • Leaving location
  • Near location

Example:

Task: Buy groceries
Tag: Errands

Notification:
- When arriving near supermarket

Time-Based Notifications ​

Recurring reminders:

  • Daily at specific time
  • Weekly on certain days
  • Custom schedule

Example:

Task: Daily standup prep
Notification:
- Every weekday at 8:45 AM

Setting Up Notifications ​

For Individual Tasks ​

  1. Open task
  2. Tap Notifications
  3. Tap Add Notification
  4. Configure:
    • Time: When to notify
    • Type: Alert, banner, badge
    • Sound: Choose sound
    • Message: Custom text
  5. Save

Multiple Notifications ​

Add several per task:

Task: Prepare presentation

Notifications:
1. 1 week before - "Start outline"
2. 3 days before - "Create slides"
3. 1 day before - "Practice run"
4. 1 hour before - "Final review"

Default Notifications ​

Set defaults for:

  • All tasks with due dates
  • Flagged tasks
  • Specific projects
  • Tagged items

Settings → Notifications → Defaults

Notification Options ​

Timing Options ​

Relative to due date:

  • At time of due
  • 5, 15, 30 minutes before
  • 1, 2, 4, 8 hours before
  • 1, 2, 3 days before
  • 1 week before
  • Custom

Absolute time:

  • Specific date and time
  • Independent of due date

Alert Styles ​

Banner:

  • Appears briefly
  • Doesn't require action
  • Auto-dismisses

Alert:

  • Requires interaction
  • Stays until dismissed
  • More prominent

Badge:

  • App icon badge only
  • Silent notification
  • Count of items

None:

  • No visual alert
  • Badge only
  • Minimal interruption

Sound Options ​

System sounds:

  • Default
  • Alert tones
  • Custom sounds

Silent:

  • Visual only
  • No sound
  • Vibration only (mobile)

Custom:

  • Different sounds for:
    • Priority levels
    • Project types
    • Tag categories

Smart Notification Features ​

Quiet Hours ​

Automatically silence during:

  • Sleep time (10 PM - 7 AM)
  • Focus time
  • Meetings
  • Custom periods

Settings:

Quiet Hours: 10:00 PM - 7:00 AM
- No sounds
- No banners
- Badge only
- Deliver when active

Notification Grouping ​

Group by:

  • Project
  • Due date
  • Priority
  • Tag

Example:

Work Project (3 notifications)
├── Review document (due 2 PM)
├── Team meeting prep (due 3 PM)
└── Send update (due 5 PM)

Smart Timing ​

Adjust based on:

  • Your active hours
  • Historical patterns
  • Calendar availability
  • Focus mode status

Example:

  • Task due at 9 AM
  • You typically start work at 8:30 AM
  • Notification sent at 8:30 AM instead

Snooze Options ​

When notification appears:

  • Snooze 15 minutes
  • Snooze 1 hour
  • Snooze until tomorrow
  • Custom snooze time

Notification Strategies ​

Priority-Based ​

High priority:

  • Multiple advance warnings
  • Prominent alerts
  • Distinct sound

Medium priority:

  • Standard reminders
  • Normal alerts
  • Default sound

Low priority:

  • Single reminder
  • Badge only
  • Silent

Energy-Based ​

High energy tasks:

  • Notify during peak hours
  • Morning reminders
  • When energized

Low energy tasks:

  • Afternoon reminders
  • End of day
  • Flexible timing

Context-Based ​

Location tasks:

  • Notify when at location
  • Geofence triggers
  • Context-aware

Time tasks:

  • Specific time reminders
  • Schedule-based
  • Calendar integrated

Best Practices ​

Don't Over-Notify ​

Avoid:

  • Too many notifications
  • Notification fatigue
  • Constant interruptions
  • Alert overload

Instead:

  • Strategic reminders
  • Important items only
  • Batch notifications
  • Respect focus time

Use Appropriate Timing ​

Consider:

  • When you'll actually do it
  • Your schedule
  • Energy levels
  • Context availability

Example:

❌ Bad: Notify at 9 AM for task you'll do at 3 PM
✅ Good: Notify at 2:45 PM, 15 min before

Customize by Importance ​

Critical tasks:

  • Multiple reminders
  • Prominent alerts
  • Can't miss

Routine tasks:

  • Single reminder
  • Subtle alert
  • Easy to handle

Review and Adjust ​

Weekly:

  • [ ] Are notifications helpful?
  • [ ] Too many/too few?
  • [ ] Right timing?
  • [ ] Adjust as needed

Troubleshooting ​

Not Receiving Notifications ​

Check:

  • [ ] Notifications enabled in Settings
  • [ ] System permissions granted
  • [ ] Not in Do Not Disturb
  • [ ] Notification time set correctly

Too Many Notifications ​

Solutions:

  • Reduce default notifications
  • Enable quiet hours
  • Group notifications
  • Be more selective

Wrong Timing ​

Fix:

  • Adjust notification times
  • Consider your schedule
  • Use smart timing
  • Test and refine